When the Docuworx team visits different businesses to speak with CFOs and CIOs about how their workflows and accounting systems operate, we are often surprised by the amount of paper that is still out there.
The case for using paper in this day and age isn’t a particularly strong one. In fact, each piece of paper in your business is most likely costing your business time, money or a combination of the two.
Each month, knowledge workers (people responsible for working with data such as accountants) waste countless hours searching, creating, formatting, filing and routing documents.
These outdated paper-based processes are damaging your business. They can result in costs being recorded too late, approvals taking too long, and bookings not being completed.
On top of that, there is the cost to the environment and the clutter that paper creates in an office space.
The good news is that it doesn’t have to be this way.
With DocuWare, your company can eliminate those costly manual processes and improve efficiency and accuracy while also helping to save the planet.
You may think that implementing such a solution may disrupt your business, but the truth is, it can be done fairly rapidly and with minimal disruption to your operations. In fact, we are able to help you go paperless in just three simple steps over a period of 90 days.
Much of the paper that exists in your company is probably due to accounts payable. Depending on the size of your business, you may be sending out or receiving hundreds or thousands of invoices each month for materials or services.
While it is true that some businesses may send and receive invoices electronically nowadays, a large number are still paper-based.
DocuWare’s finance solutions empower companies to go paperless, centralizing valuable document and process knowledge in one system, and integrating directly with your enterprise resource planning (ERP) software.
Optimise accounts payable…
For accounts payable, DocuWare can capture paper and electronic invoices and automatically match them to purchase orders. You can also set up customizable workflows to manage the approval process and then post the approved amounts back to the general ledge through pre-built ERP integrations.
Another benefit is that you are able to automatically check the accuracy of invoices using DocuWare’s self-learning intelligent indexing that matches invoices with related purchase orders. In addition, you can directly import invoices into file structures that are easily searchable.
DocuWare also allows you to remove the guesswork from accounts receivable. By automatically linking related documents and data directly to the order process, DocuWare allows for faster invoice creation and improved customer relationships.
DocuWare can also access delivery notes, performance reports directly from your ERP and collaborate with your sales team on new customer acquisition information.
Fear the taxman no more
DocuWare provides complete and proper documentation of all business transactions including emails, letters and contracts connected with all of your records. It is all accessible in the blink of an eye, reducing the fear associated with being audited.
With DocuWare, you’ll sleep easy knowing that all your records are accurate, complete, and readily accessible.
What are you waiting for?
DocuWare provides a complete document management and workflow automation solution for the modern world of finance.
As the business world becomes increasingly globalised and competitive, the room for error is getting smaller. All companies, regardless of where they are or what they do, must ensure that accounts payable and receivable stay on top of their game, and automation is the best way to achieve this.
With DocuWare’s solutions you can:
- Automatically capture documents
- Digitally direct key workflows
- Go paperless
- Meet compliance and regulations
- Integrate with your ERP
- Improve the security of your documents
Docuworx is Australia’s leading platinum reseller of DocuWare’s solutions. We facilitate the digital transformations of business across Asia-Pacific and specialise in optimising the processes at the heart of your business.
If you are looking to streamline your accounting processes and improve that all-important bottom line, contact us today for a free consultation or quote.