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Artificial Intelligence (AI) is revolutionising Document Management
In Enterprise Document Accessibility, the rapid advancement of AI is set to revolutionise how businesses manage documents

Given the heavy reliance on documents and data for daily operations, decision-making, and compliance in our digital era, AI is pivotal in fostering business sustainability and inclusivity. The expectation is that AI technologies will profoundly reshape approaches to document accessibility, ensuring documents become more inclusive in the process.

Intelligent AI’s scalability is ideal for managing high volumes of documents. It efficiently processes extensive data, alleviating the workload on human operators and enhancing overall productivity.

AI also aids organisations in fulfilling legal obligations, mitigating the risk of non-compliance issues. Simultaneously, it delivers substantial cost savings by streamlining document processes, accessibility and composition, reducing operational expenses tied to manual or semi-automated procedures.

Daily, businesses are producing an ever-increasing volume of data, with projections indicating that it will more than double in size from 2022 to 2026. Yet, despite the acknowledged importance of maintaining a high level of data quality for success, 75% of executives report a lack of trust in their data.

Given this issue, it becomes imperative for businesses to adopt a comprehensive information management solution. In our experience, this is essential for gaining control over the burgeoning volume of data and effectively leveraging it while ensuring compliance with regulatory requirements.

With this in mind, I am thrilled to present Docuware—an all-encompassing document management platform designed to navigate every phase of the data lifecycle. As a pivotal element of our offering, our AI Smart system, equipped with Machine Learning, scrutinises content and metadata. It autonomously assigns workflows and policies to documents. With Docuware, you gain control over your information, ensuring compliance, optimising cloud storage, and streamlining business processes.

DocuWare is an intelligent repository for all business documents. Whether it’s contracts, invoices, letters, orders, proposals, or sensitive data, DocuWare provides a secure and smart home for diverse business documents that quickly classify and index information intelligently. Then, share with controlled access rights and permissions.

The data is safe and secure in the archive with controlled access rights until its retention date expires.

Planning and implementing workflow automation is now swift and straightforward with DocuWare. Ready-to-use packages can be seamlessly deployed in as little as a day, enabling you to digitise and automate crucial business processes such as invoice processing and employee management.

As we delve deeper into our narrative, a pivotal question emerges: Does your business require a document or enterprise content management system? Stay tuned for my next post, where I’ll unravel the distinctions between the two.

Author: Carlos Lucia
Experienced Director with a demonstrated history of working in the document management industry. Skilled in sales, business development, document management solutions, marketing strategy, and building new business. Strong background in business finance and passionate about facilitating companies' digital transformations. Co-founder and Director of Docuworx, an Australian company that facilitates the digital transformations of businesses and organisations across Asia-Pacific.